Having a proficient document management system in place
How efficient is your business? Do you have a proficient document management system in place? Can you ask for something, say an important document, and have it in front of you in 10 minutes or would you have to wait and wait and wait for it? Look around your production floor. Is it clutter-free or are stacks of paper occupying every imaginable nook and cranny?
Now you may think that a little 'paper clutter' is ok and that it is present in just about any corporate office but do you know these facts too?
- 30% of precious office time is dedicated to 'paper handling'.
- 7.5% of paper files get lost, never to be found.
- Companies dish out $20 on labor to file paper documents.
- Firms spend $120 to look for lost paper files.
- For every lost document, companies spend $250 to recreate it.
When you take in these statistics, document management - or lack thereof - becomes a very big and very expensive problem doesn't it?
How to Bring Your Business into the Digital Age
Maintaining paper files is not only passé; it is inefficient and soon becomes a burden that causes companies precious time and money. To solve this dilemma, you need to look at a fully automated document management system for your business. Not only will this reap time and cost savings for your company in the long run, it will also enable you to create a scalable business system ready to take on projects and clients at a moment's notice.
Choosing the right document management system means assessing your current paper-centric business. For instance, does your business deal only with one type of paper form or do you handle various types of paper files? If the latter, then you should opt for the document management solution with features that enable your business to scan your paper files quickly and easily. Of course, it should be fast scanning while producing excellent digital results so an auto-image correction feature would be great.
Tons of paper files also mean many e-files to maintain so a better solution would be one that has excellent (read: smart) search features and fast navigation capabilities.
Another excellent feature to have is the ability to recreate documents from your e-files. Converting paper files to electronic formats means your business is better able to share information with colleagues, clients and other businesses so a document management program that enables you to easily locate documents and merge them to form a new one would be great for business.
PaperPort - Document Management Made Easy
Document management solutions are definitely out there but how many can provide your business - no matter how big or small - a COMPLETE package like PaperPort? Created by Nuance (formely ScanSoft), now owned by Kofax, PaperPort is the industry's leading document management solution that has, quite simply, thought of everything you need to make your business as efficient and clutter-free as possible.
Change your stressFULL business environment into a stressFREE one. Remove paper clutter with PaperPort and start running your business more efficiently. Remember, a smooth-running business is one that is most poised for growth.