A Higher Level of Productivity
DID YOU KNOW that studies reveal that a whopping 30% of office time is used on just 'paper handling'? Now that's a lot of business hours so imagine how it would be if you could free up that time for more productive purposes. Well, whatever you 'imagine', hold that thought because it CAN be a reality thanks to the PaperPort software from Kofax.
What is PaperPort?
PaperPort is actually paperless efficiency. We are used to handling paper files all the time but when you stop and think about it, a paper-based organization is very inefficient because it's just so... manual! PaperPort will drag you and your business from the Paper Age and bring you to the Digital Age easily with its plethora of features.
PaperPort software comes in two editions: Standard and Professional.
PaperPort Standard
PaperPort Standard helps you scan, share, organize and search documents on your PC. It is a feature-rich scanning and document management solution designed specifically for home office use.
The Advantages of PaperPort Standard
- Easy, One-Button Scanning – Collate your paper files and start scanning! With PaperPort, all those steps to scan documents of whatever size and format can be accomplished easily with just one click thanks to its One-Button Scanning™ technology.
- Works with any Scanner – Say goodbye to all the challenges related to paper. Kofax PaperPort 14 works with all-in-one printers, mobile scanners, desktop scanners and more—making document management faster, easier and more effective.
- Maximum security, maximum peace of mind – With security features such as full encryption of documents in transit, state-of-the-art intrusion detection and privacy certification, you can rest assured your documents, files, and personal information are protected.
- Find information instantly– Locate any type of electronic file using file attributes and even text strings in documents easily. Create searchable digital PDFs from digital files and scanned paper documents. To quickly locate a specific file, simply enter keywords or phrases into a desktop search. Plus, PaperPort 14 actually boasts of a 200% increase in navigation speed. This is an extremely handy feature if your business is involved in processing bulk files.
- Become an expert in no time flat – PaperPort reduces the complexity of scanning to a single push of a button. Set-up is a breeze, and once you start, you will quickly have all your documents stored and accessible in one easy-to-use application.
- Automatic Image Correction – Got a skewed image? Don't worry, its point-and-click Scanner Enhancement Technology or SET will automatically take care of bad scans and less than desirable digital pics.
- Convert paper into text – PaperPort converts paper to text in one easy step. Just drag and drop a scanned document onto any text application in the PaperPort “Send-to” bar to create editable text for instant use in word processing or spreadsheet software.
- A Digital Search Assistant Always On-Call – Thanks to its PaperPort Watson feature, you can use PaperPort 14 as a high-tech search assistant. For example, by simply typing in a few keywords or search terms, PaperPort Watson can related collate data from your computer, web pages, blogs, and news and shopping web sites, and then present the results to you for easy organizing.
- Auto-Fill Forms – If your business deals with a lot but similar types of forms, why waste time and money filling them out manually if you can do them in an automated way? PaperPort 14 enables you to select blank forms and process them easily by having certain fields filled out with preset entries.
PaperPort Standard Benefits
Get more organized – Employ a single solution for scanning paper and accessing, viewing, editing and converting files on your PC—the best way to get, and stay, organized.
Go green – Reduce waste and conserve energy by putting an end to your reliance on printing, faxing and mailing. You’ll save money, too!
Gain true peace of mind – Improve document management processes. Once you file a document in Kofax PaperPort, you can rest assured it will never be lost, damaged or accidently thrown away.
Get more done faster – PaperPort includes a powerful PDF Viewer; that replaces the free Adobe® Reader®, so you view, edit and share PDF documents like never before.
Clean up and enhance digital photos – Scanning pictures is just the first step. PaperPort helps make your digital photos look better than ever with a feature-rich set of tools and optimal resolution for screen and print.
Fill out forms quickly, neatly – FormTyper® converts scanned paper forms into electronic forms you can fill out, save as PDF, and email. It’s fast, easy, and automatic.
Works with any scanner – Make your all-in-one printer, mobile scanner or desktop scanner faster and easier to use with PaperPort. Get better results, too.
Compare PaperPort Standard to Professional
PaperPort Professional
For businesses with more demanding needs, there is PaperPort Professional. This edition is especially available for businesses that require more productivity features, use PDFs more in their workflows, and need documents to be sent from from one workflow to another. Following is a quick rundown of just some of its amazing features (which are in addition to those outlined above).
- PDF Handling Made Easy – PaperPort Professional provides unrivalled PDF functionality. For one, its new compression technology produces PDF files that are 8x smaller than other applications. This means easy PDF handling and sharing for your organization.
Need to pass on your PDF files? No sweat, use PaperPort Professional to send your PDF files to OmniPage® Workflow, Web Folders (WebDAV), ODMA, and even to SharePoint™ folders. - Easy PDF Assembly – Another hard-to-beat feature of PaperPort Professional is its drag-and-drop PDF 'stack and unstack' option. Now, you can easily combine your Project Team's various reports into one cohesive PDF file with just a few clicks. Further, you don’t need any other application to process PDF files. You can compress, password-protect, and batch create and merge PDF files all with PaperPort Professional.
- Desktop Features that Promote Productivity – Multi-taskers will love the split-desktop and other workspace features of this software.
- Easily Find Recent Documents – PaperPort keeps your documents organized even if you’re not. Now you can go directly to the folder containing the file you’re looking for in one easy step. You don’t have to remember the name or content of the document you need and you won’t waste time opening many folders in search of the right file.
- Faster, Superior Scanning – With just one click of the mouse, you can scan and open documents directly in PaperPort. Improved scanner profiles let you create your own default names; these are automatically applied when scanning, giving you more predictable results every time.
- Anytime, Anywhere on Mobile Devices – With free applications for today’s most popular mobile devices, you can browse, search, view and download to PaperPort documents created on your iPhone®, iPad®, and Android devices.
- Kofax PaperPort Professional features include:
- PDF Create Assistant for advanced PDF creation and security
- Super-compressed scanned color documents
- Capture assistant with scanning preview
- Unlimited scanning profiles
- MFP scanning and document routing
- Split desktop and workspace bookmarks
- Microsoft SharePoint® Connector
- Network scanning and folder and file management
Benefits of PaperPort Professional
Manage documents your way – Employ a single way to scan paper, create PDF files, and access, view, edit and convert your files on your PC.
Create and combine PDF Files – Use PDF Create to easily turn any application file into 100% industry- standard PDF files, or merge multiple files and formats into a single PDF file.
View, edit, and share PDFs faster – Includes a powerful PDF Viewer with more features than the free Adobe® Reader; view, edit, and share PDF documents on your PC like never before.
Convert paper into text – PaperPort converts paper to text in one easy step. Just drag and drop a scanned document onto any text application in the PaperPort “Send-to” bar to create editable text for instant use in word processing or spreadsheet software.
Protect sensitive documents – Safeguard confidential information and ensure compliance with government regulations regarding document security. PaperPort’s advanced PDF security features, like PDF passwords and encryption, let you control who can access specific documents and who can make changes.
Fill out forms quickly, neatly – FormTyper® converts scanned paper forms into electronic forms you can fill out, save as PDFs, and email. It’s fast, easy, and automatic.
Find information instantly – Now you can create searchable PDFs from digital files and scanned paper documents. Just enter keywords or phrases into Windows® or Google Desktop SearchTM and quickly locate a specific file.
Works with any scanner – Make your all-in-one printer, mobile scanner, or desktop scanner faster and easier to use with PaperPort. Get better results, too.
PaperPort really takes the words Digital Age to heart. Get out of the Paper Age and step into a more efficient and paperless world today. You won't be sorry...
Compare the two editions of PaperPort by visiting our PaperPort Comparison page.