Reasons Businesses Switch from Adobe to Power PDF
For quite a few years, the mere mention of the term PDF would cause many people to immediately think of Adobe Acrobat. After all, Adobe invented the PDF format at the beginning of the 1990s and this association was quite logical. And for a good while, it seemed as though this was your only real choice if you were looking for desktop software which could handle your PDF needs on a company-wide level.
However, this is no longer the case and the market is much more diverse. Nowadays, you have a number of viable alternatives at your disposal and business users have taken note. Among those alternatives, Power PDF stands out with its accessibility and comprehensive list of features.
Therefore, it is not uncommon for businesses to switch from Adobe’s program to what Kofax has to offer. Consequently, this text will go over some of the reasons behind this change and highlight why Power PDF can be the optimal choice.
User Interface
Ease of use is one of the most important elements of any piece of software. However, this holds particularly true when you need the entire company to adopt a program.
To be specific, workers come from different backgrounds. They also have varying degrees of computer literacy. For that reason, accessibility is absolutely crucial. After all, it hardly matters how good a program can be if the employees cannot make the most of it. In this respect, a familiar user interface is simply invaluable.
And when it comes to familiarity, your typical business user will be best acquainted with the Microsoft Office suite. Kofax is aware of this and chose to use it to its advantage.
As a result, Power PDF comes with an instantly-recognizable ribbon interface. Therefore, anyone who is proficient in the use of Word or Excel will have a much easier time adjusting to this new software. And it’s not just about mimicking the look of Microsoft Office.
If you had to pick one word to describe Power PDF’s UI, it would likely be “intuitive”. Simply put, all the tools are where you would think they should be. Everything is clearly labeled and easy to find. In general, the design philosophy of Power PDF seems to be to minimize the number of required clicks.
Efficiency-wise, this is good news. Digging through complicated menus ranks very high among the least productive things an employee could be spending their time on. With Power PDF, this is not a concern.
On the other hand, Adobe is not without fault in this regard. There is no doubt that their program has many features, but it is also quite easy to feel overwhelmed. Therefore, unless an employee is explicitly familiar with Acrobat, the learning curve can be quite noticeable.
Speech Recognition for Notes
Adding sticky notes to PDFs is a routine occurrence. It’s the easiest way to give comments or further instructions. But what if these notes need to be longer or you have a lot of them?
With Power PDF, typing out those notes and inserting them is easy enough. But, there is also a faster way. Nuance is well-known for its Dragon Speech Recognition technology and Power PDF features Dragon Notes integration. It is a cloud-based solution and it is seamless.
You simply dictate your comments and place them where they need to be in the PDF. Speech will always be faster than typing, regardless of your skill, and this can be a significant productivity boost. Voice recognition is very popular at the moment so there’s no reason not to make use of it.
Watched Folders
Speaking of popular trends, automation is undoubtedly among them. And Power PDF has an extra trick up its sleeve in this regard with Watched Folders.
If you need to regularly convert documents into PDFs, the easiest way to do it is through this feature. Power PDF will automatically convert any supported file you put in the designated folder and export the results to a different destination. You can simply set it and forget it and reap the benefits of automation.
Cost-Effectiveness
Finally, the last point on this list (although there could be more) is the price. The exact figures will vary, but Power PDF is much more affordable than Adobe Acrobat. And this is relevant for small and large businesses alike.
In smaller companies, all savings can make a difference. On the other hand, larger enterprises will have many more employees who need access to the software and those costs can add up.
Conclusion
Adobe Acrobat is not going away anytime soon. Still, it is no longer undisputed. Power PDF is a fully viable alternative and many business users are making the switch.
For the most part, the two programs are comparable. Generally, you’ll be able to get the job done. Still, Power PDF has several clear benefits. Chief among them are accessibility and affordability. If you consider that Power PDF will be easier to master and cost less, there is definite merit to choosing it over the more well-known product.