PaperPort Has an Optimized and Efficient Organization System
Are you still keeping track of little paper receipts? It may be time to move to the digital age. PaperPort 14 allows you to scan, organize, or even share documents with ease.
Have you ever scrambled for all your documents and receipts during tax time? Or, maybe you still keep everything in a shoe box? Save yourself, and your accountant, untold headaches and ditch those random slips of paper.
How It Works
Do you already use a scanner but have tried and failed at your own organization system? There’s no need to reinvent the wheel. PaperPort 14 has an organization system that is optimized and efficient.
Just scan your document and or photos and assign it a new place to live. The software turns your scanned items into searchable PDFs. And you have the option of scanning directly to PDF format or your chosen Windows app.
This software works for a variety of scanned items like:
- Paper
- Forms
- Photos
- Electronic files
Why would you use this for electronic files? Because it’s more than just a scan app. You can organize pre-existing electronic documents using PaperPort 14, too.
File Storage and Management in the Cloud
You may be wondering how this software will help you if you need documents when you leave the house. Aside from having access to the scanned files on your desktop, you can also access them through the cloud.
PaperPort 14 supports different cloud services like Microsoft Live Skydrive, Google Docs, and Box.net. Access your files on the go using any mobile devices by storing them on your favorite supported cloud server.
Additional features for using cloud services include:
- Scanning files
- Stacking files
- Unstacking files
- Creating PDF files
This is all possible because you access the file directory directly when using it in the cloud.
Additional Organization and Share Features
Furthermore, PaperPort 14 also has enhanced folder support. You may do things like look at the thumbnails of your PDF files on share network folders, which is convenient for finding specific documents in a hurry.
The software will also lock files that are being used in a shared folder. This eliminates the potential problems of numerous people trying to edit the same file.
Looking for individual files at a quick glance is easier with this software, too. How? You can hover over the upper left hand corner of the thumbnail icon for individual PDF files to see keywords and descriptive text.
Has this ever happened to you? You scanned multiple things at once but can’t find any of them after the fact? PaperPort 14 has a “recently scanned” and “recently opened” buttons to find what you need when you need it. So, there’s no more searching various folders trying to remember where you filed something.
In addition, you have access to expanded Windows options. If you are familiar with older versions of this software, you may be drawn to special features like Windows Context Menu accessibility. Using this feature opens up Windows for you so that you can do things like compress a file without moving a file or exiting from the program.
Like to make notes for your folder? PaperPort 14 has you covered. Right-clicking on any of your folders in the directory gives you the option to add notes.
Lastly, PaperPort 14 makes it easy to organize your life and get with the digital age. Don’t you think it’s time to get rid of those bulky file cabinets or that box of receipts? Give PaperPort 14 a try to see if you are ready to go paperless.