Make Your PDFs More Usable by Converting Them to Word Documents
Converting files from one format to another is a routine necessity in the business world.
If you’re emailing a client, the most convenient option may be to use data from a completed PDF in the body of your email. Your clients or business partners may send you PDFs that contain information that you want to process in Excel. You can also save a great deal of time by converting a PDF directly to a PowerPoint presentation.
But even more importantly, you need PDF software that easily converts PDFs to Word documents.
Why Not Simply Copy the Text into Word?
You probably know that copying the text from your PDF to your Word document isn’t usually satisfactory. It leaves out the formatting and images. The entire layout of your page gets disrupted. Special characters don’t get copied correctly.
Even if you’re willing to rework the formatting, copying the text isn’t always possible. Some PDF files only contain images instead of text information. In the past, this meant turning to Adobe, the creator of PDF, for a solution.
But this is no longer your only choice. You can also use Power PDF to solve all of these challenges. Why is this software a good choice for converting files?
What Power PDF Offers
Using Power PDF is extremely simple. You can convert a file with a few clicks. The end result will match the formatting, layout and all the images used in the original PDF file.
Since this software comes with Kofax’s famous OCR (optical character recognition) tool, you can use it on a scanned file. It easily converts images to text and accurately matches the fonts and layout.
You can also combine different documents into a single Word file, or simply convert a few select pages. When the process is done, the MS Word file will look completely professional, and you don’t have to worry about mistakes or distortions.
So how exactly do you convert a PDF to a DOCX or DOC file?
How to Convert Files Using the File Menu
If you want to convert a PDF document to a Word document using the Save As command, follow these steps:
- Open the PDF file with Power PDF
- Click on the File Menu
- Select the “Save As” Option
- Choose a Location
You can save your new Word file on the local computer or the shared network. You can also choose to save it to your cloud storage. - Select “Save as Type”
Now, you can browse the document formats supported by Power PDF. - Select Microsoft Word
Your file gets converted within seconds. Then, it automatically opens in Word, so you can continue working seamlessly.
But there are some other ways to achieve the same result.
How to Convert Files from the Home Ribbon
Although it was built from the ground up, Power PDF has a layout that matches the one used by MS Office apps. The top part of the screen is your customizable Home ribbon, and it is divided into sections.
You need the Convert section of the Home ribbon to create your Word file.
First, open the PDF file with Power PDF. Then look in the Convert section, and click on the MS Word icon.
This is the simplest and quickest way to convert PDF files. But what if you want more control over what exactly gets converted? For example, if you only need a few pages from a hundred-page document.
How to Convert Files with Convert Assistant
The following process gives you more control over your file conversion:
- Open the PDF File with Power PDF
- Select the “Advanced Processing” Ribbon
- Click on Convert Assistant
Like with the File Menu option above, this approach lets you choose the location of the resulting Word file. You can select the pages that you want to convert, or tell Power PDF not to convert image-only pages.
Additionally, you can alter the resolution of your resulting Word file. This is also where you can change the colors used in the Word file that you’re creating. If you prefer, you can make sure that hyperlinks from the original file don’t get converted.
Convert Assistant is an extremely useful tool that helps speed up the process. When you’ve selected all the desired options, you can start converting.
Converting Word Files Back to PDFs
When you are done editing your new Word document, you can convert it back to a PDF. You can use the Kofax option under the Print command, or click on the Kofax PDF ribbon that gets integrated into your Microsoft apps.
A Final Word
You can save time and effort by converting your documents with Power PDF.
Whatever field you work in, you might have to work with documents that haven’t been digitalized yet. For example, you may encounter scanned contracts, manuals, reports, or letters.
Power PDF’s OCR tool is an efficient way to convert these images to text. The software also handles any kind of formatting, as well as details such as headers and footers. You won’t have to worry about messing up any crucial information while converting your files.