Streamline Your Law Office’s Workflows with Power PDF
It doesn’t matter which industry you decide to take a look at, the unavoidable truth is that there’s no escaping paperwork. Still, if you had to name certain organizations where this was particularly evident, the obvious choice would be law firms. Once you’ve given it some thought, it wouldn’t be inaccurate to say that they practically subsist on documentation. Simply put, such is the nature of the profession.
Laws, contracts, rulebooks, filings, and many more – they are all part of the everyday routine. And while paper documents are still integral to the process, it is clear that digital is the way forward. This means that all those documents need to be available in electronic form. And the format of choice is PDF.
The Pros and Cons of PDF
It doesn’t matter if it’s law firms or any other type of business, the standard way to share and publish important documents is to make use of PDFs. Or, to be more precise, image-only PDFs. The reason for this is simple.
Let’s assume a law firm has just finished drafting an agreement of some sort. Naturally, the next step is to send it to the client and/or other interested parties. Of course, they need to be able to access the document quickly and easily. However, it is also crucial that they do not change anything without the knowledge of the other sides. Consequently, an image-only PDF is the logical choice.
The accessibility and immutability of a PDF are some of its greatest advantages. However, they can also pose a problem.
Specifically, the fact that you can’t change it is great when you have a finished document. For archival purposes, nothing else will do. But, that is not the case while you’re still working on it. All negotiations involve at least a certain amount of back-and-forth. This means law firms will need to make numerous edits and revisions before they get to the final version. And owing to the nature of the PDF format, this is not always easy.
This is where the appropriate software comes into play. And due to the comprehensive list of features that come with Power PDF and Power PDF for Mac, this program can answer the needs of any law firm and provide numerous benefits.
The Upsides of Using Power PDF
Due to their unparalleled reliance on documentation, there are many benefits law firms can derive from Power PDF.
1. Conversion Accuracy
Converting, for example, a Word document into a PDF is a straightforward process. However, turning a PDF or an image of a scanned document into a format you can use in Word or Excel is not. And this is something that can come up often in the work that law firms do.
It could be an official document or something provided by the other party. Either way, it may not be editable in its current form. Recreating such documents is an enormously time-consuming effort so conversion is the preferred choice. However, pinpoint accuracy is essential.
While you do not want mistakes in any document, the margin for error in legal files is smaller than ever. What’s more, this goes beyond accurately converting text – it also needs to include the formatting. And this is where Power PDF stands out.
Kofax is a well-known name in the field of OCR and this pedigree is on display here as well. The accuracy is what allows you to actually save time when converting documents, and Power PDF delivers. With it, you do not lose time on repetitive tasks and can focus on doing the work that matters.
2. Automatic Conversion
When you work with a lot of documentation, there’s a constant stream of files you need to turn into PDFs. With Power PDF, you can automate this process with the help of watched folders. This saves time and ensures the documents are always ready for filing.
3. Ease of Use
Lawyers and paralegals have a lot on their plates. However, dealing with unintuitive software should not be among those things. For this reason, Power PDF adopts a familiar design. The interface mimics that of Office programs and ensures the learning curve isn’t steep.
4. A Single Solution for Specific Needs
While all law firms are different, there are certain requirements regarding PDFs that are common in this line of work.
For example, Bates stamping is crucial in the discovery phase of a lawsuit. Additionally, law firms deal with confidential information on a routine basis so redaction is a frequent sight. Bookmarking is important so you can quickly find specific items in legal documents which are frequently quite long. E-signing is on the rise and you might need to protect certain PDFs with passwords.
The list can go on but the point is clear – Power PDF provides a single solution to all these frequent issues. Because there is no need to use other software, the process is simplified as much as possible.
Final Words
Documentation is the bread and butter of law firms. And in this present day and age, that means PDFs and lots of them. Because of that, Power PDF really shines in this area.
By switching to Power PDF, law firms can streamline a lot of their everyday tasks. This equates to more time that lawyers and paralegals can devote to crucial matters and interacting with clients. This adds up to a more efficient organization. And an efficient law firm is not only more profitable but also better suited to serve its clients’ needs.